Elekta’s responsibility in its operations directly impacts the Company’s ability to build and maintain a strong and renowned brand, which, in turn, is the basis for a long-term sustainable market presence and growth. Accordingly, Elekta aims to continuously conduct and advance discussions on responsible enterprise with all stakeholders. During these discussions, based on mutual respect, Elekta can specify the substance of the guiding principles on which Elekta bases its perspective on the Company’s responsibility, which also builds on the Company’s mission, vision and values.
The Code of Conduct is a cultural conduit
Elekta’s Code of Conduct is one of the Company’s most important policy documents for responsible enterprise and a conduit for the Company’s culture. It clarifies the fundamental principles by which Elekta expects each employee and partner – such as suppliers and distributors – to abide. The Code includes comprehensive information concerning Elekta’s view on its responsibility in terms of social, environmental and financial matters. The areas of responsibility described include employee rights, product safety, corruption, conflicts of interest and competition.
Elekta’s Code of Conduct adheres to principles established by international bodies, such as the UN Declaration on Human Rights, the UN Global Compact, the OECD Guidelines for Multinational Enterprises and the ILO Declaration on Fundamental Principles and Rights at Work.
The Code of Conduct is actively maintained in a many ways, including being signed by all senior executives on an annual basis. The Code plays a key role during the integration of new acquisitions.
Supplemental Anti-Corruption Policy
A new Anti-Corruption Policy
was adopted by Elekta as a supplement to the Code of Conduct. The cornerstone of the policy is zero tolerance for corruption. A substantial portion of the policy focuses on the interaction with healthcare personnel and with Elekta’s other customers and business representatives – such as distributors and agents. The rules cover a wide range of improper behavior that may damage Elekta’s credibility in such areas as hospitality, consultancy agreements, gifts, donations to charity and research agreements.
The policy is communicated to all employees using an e-learning program that primarily emphasizes the approach to businessethical matters. The policy applies to all companies and employees of the Elekta Group. It is also to be communicated and applied in all contractual relations with Elekta’s business partners.
Ultimate responsibility for informing employees and partners about the Code of Conduct and policy rests with the management of each of the Group’s legal entities. The Group’s Head of CSR is in charge of implementing and monitoring compliance through such measures as regular audits.
Serious incidents are to be reported directly to the CEO and Board of Directors. A whistleblower procedure has been implemented and enables employees to turn directly to the Head of CSR if they suspect improprieties, without risking sanctions.
Elekta is also a member of a number of industry organizations that have produced sector-wide Codes of Conduct, such as COCIR in Europe and MITA in the US. These Codes also clarify what rules should apply in the Company’s relationships with decision-makers and clients in the care sector, including physicians, nurses, hospital managers and consultants appointed by hospitals.
Authorities and legislation
Elekta’s employees and suppliers must always comply with the prevailing legislation and the regulations and international conventions that apply in the countries in which Elekta conducts operations or otherwise maintains contact.
Elekta respects and complies with competition regulations, environmental legislation, labor laws, safety requirements and other provisions that are relevant to its operations. Elekta also participates in a regular dialog with authorities and legislators through its membership in various industry organizations. For its financial activities, Elekta complies with all legislation and all regulations concerning accounting to guarantee correct and transparent information regarding the Company’s operations, structure, financial situation and performance.